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Posts Tagged as utilities

Are you regularly defragmenting your disks?

When most people want to purchase a new computer or upgrade their current one, they focus on finding a CPU with the quickest speed, the most computing cores, or the most RAM they can afford. However, they may be overlooking the most likely reason for computing slowdowns: fragmentation in the disks. Disk drives claim the dubious distinction of being the slowest component on today’s computers, and the more fragmented they are, the more they drag down the performance of the entire system. Fragmentation is the scattering or fragmenting of files on a hard drive from continually writing, deleting, and resizing them. The more you use your computer, the more these bits of data get scattered about. As this happens, it takes longer for the computer to retrieve this data as it reads back from the disk. Defragmentation is the process in which a special software utility is run to arrange all of this data into contiguous spaces on the disk. Today, frequent defragmentation is becoming more and more important as drive capacities become larger and we start to use our disks more heavily. We now regularly store and retrieve various forms of media such as photos, images, music and videos from our computer disks. Thousands of media files dramatically increase disk fragmentation. We also use our systems to run “virtualized” guest operating systems, which also dramatically increases file fragmentation as these operating systems perform simultaneous read/write operations on the disk. Resident antivirus programs will also slow down disk operation if it is made to continuously read fragmented files. In a business maintaining several computers, these operations will significantly shorten the life span of the drives, and will also contribute to work slowdowns and productivity loss. So before spending money on a new CPU or RAM upgrade, try defragmenting first. Let us help you implement a schedule and procedures to better manage this important process.

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Why a PDF is Best for Sharing Files

PDF stands for Portable Document Format , a file format that originated in print publishing as a tool for proofing print jobs before sending them to the printer. Today, it has become the standard for sharing print-ready documents via the Internet. The format was developed by Adobe and was originally available only to owners of the company’s Acrobat software. During the mid-90s, Adobe began distributing Acrobat Reader software, a free tool for viewing PDF files – making it a popular choice for authors, publishers, and designers who wanted to get around the formatting limitations of HTML . PDF is now accepted as an open standard, and is widely supported by other software vendors. Several characteristics of PDF make it a great choice for sharing or publishing documents over the Internet. Ability to retain formatting. PDF allows the original presentation and formatting of any document to remain exactly as its original author intended it to look, including images, fonts, and layout. This is a distinct advantage over other formats such as Microsoft Office documents or HTML, which can change the document’s appearance according to the software and fonts installed on the computer used to view the document. Security. With PDF documents, you have full control over users’ ability to open, print, copy,modify, or share documents. You can selectively enable or disable these actions for each document according to your preferences. Easy to create. Because PDF has become an open standard, many software vendors support the format.You don’t necessarily need Adobe’s Acrobat software to create PDF documents. Many plug-ins for Microsoft Office, print drivers, or online conversion services are available free or for a fee and make it easy and convenient to publish or export to the format. Compressible. PDF file sizes can be shrunk to suit the needs of target users. PDF documents can be packaged and compressed while retaining the original quality, or can be down-sampled and compressed to dramatically reduce file size, making it quick to download over the web. Powerful and flexible. You can add interactive elements including form fields, hyperlinks,electronic signatures, and multimedia such as sounds and videos to your PDF documents. Although these features are also available with other formats,they are not as easy to package and share as PDF. So consider switching to PDF when you want to share or publish documents over the Internet. If you need assistance, let us know – we can help. Related articles: Customize PDFs online with these tools PDF Converter Downloads 4 Very Light Alternatives to Adobe Reader

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